Last updated: September 2023

This Privacy Policy specifies how Molecular Worldwide sp. z o.o. (Molecular, we) uses personal data collected via the website molecularww.com (the Website). In particular, the Privacy Policy describes the types of data that we acquire via the Website, as well as the entities with whom we can share such data, as well as the rights associated with the use of your personal data. We also describe how you can contact us in matters relating to the use of your personal data.

We make every effort to protect the privacy of persons using the Website, according to the requirements of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (GDPR).

Click on one of the links below to proceed to the selected section:

• Who are we?
• Data that we collect, why we use them and the legal basis
• Sharing of personal data
• Transfer of data
• What are your rights?
• Cookies
• Links to other websites
• Privacy Policy updates
• How to contact us?

Who are we?

We, Molecular Worldwide sp. z o.o., are the controller of your personal data collected via the Website. Should you have any questions or should you wish to exercise your rights, please contact us. You will find our contact data below, in the section How to contact us?

Data that we collect, why we use them and the legal basis

In relation to maintaining the Website, we use your personal data for the following purposes:

Use of the Website

For this purpose, we process your data such as: data related to your activity on the Website, your IP address, as well as data concerning your session, your device and your operating system, browser, language preferences, unique ID and device.

The processing is based on the performance of a service contract, according to Terms and Conditions [link] (Article 6(1)(b) of GDPR).

Informing on services and latest projects and improvement of our Website to suit your preferences

For this purpose, we process your personal data including your IP address, information concerning your operating system, browser, language preferences, unique ID and device, as well as information concerning your activity on the Website which is recorded and stored through cookies. We also process your e-mail address if you are a subscriber to our newsletter.

The basis for processing is your consent expressed by selecting the appropriate option on the Cookie Banner. You can withdraw your consent at any time by changing the previously selected settings on the Cookie Banner available on each page in the lower left corner of the screen.

The processing of your e-mail address is performed on the basis of your consent (Article 6(1)(a) of GDPR) given in a situation where you subscribed to our newsletter. Your e-mail address will be stored until you object to such processing or until you withdraw your consent (and withdrawal of your consent will not affect the lawfulness of processing based on consent before its withdrawal).

Maintaining statistics, improving the Website experience for the user, as well safeguarding the Website’s information security

For this purpose, we process your personal data including your IP address, information concerning your operating system, browser, language preferences, unique ID and device, as well as information concerning your activity on the Website which is recorded and stored through cookies.

The basis for processing is your consent expressed by selecting the appropriate option on the Cookie Banner. You can withdraw your consent at any time by changing the previously selected settings on the Cookie Banner available on each page in the lower left corner of the screen.

For this purpose, your data shall be stored for no longer than 1 year.

Handling of complaints and requests, responses to questions

For this purpose, we process your personal data included in the complaint, request or question, as well as the data concerning the use of the Website which are related to the submitted complaint, request or question.

The processing is performed on the basis of our legitimate interest (Article 6(1)(f) of GDPR), consisting in ensuring a proper service to the Website’s user and responding to the question.

Your data shall be stored for a period of time necessary to respond to your question or for the purpose of taking other action in relation to the message received from you, however, for no longer than 1 year.

Establishment, pursuance and enforcement of claims

For this purpose, we may process personal data concerning the use of the Website, other services and other data necessary for proving the existence of a claim, including the extent of the damage suffered.

The legal basis is our legitimate interest (Article 6(1)(f) of GDPR), consisting in the establishment, pursuance and enforcement of claims and in the defense against claims in proceedings before courts and other state authorities during the limitation period of these claims.

Sharing of personal data

We share your personal data in the following cases:

• where such an obligation arises from the provisions of the applicable law, in particular at the request of the Public Prosecutor’s office, the Police and other state bodies
• where this is necessary for the satisfaction of our needs, in particular:

• to legal firms, auditors.

Furthermore, your personal data may be disclosed to service providers — entities processing personal data at our request and on our behalf:

• to providers of ICT services, such as hosting, provision and maintenance of IT systems and applications, including tools for traffic analysis on the Website.

We conclude agreements with the service providers to which we disclose your personal data and under these agreements, the service providers are subject to our instructions.

Transfer of data

We can transfer your personal data outside the European Economic Area to other companies from the Omnicom Group and processors, including these having their seat in the USA. We will ensure that the transfer is lawful and that there are appropriate security arrangements in place. We also entered into an agreement ensuring adequate and appropriate safeguards with companies within our group and processors established outside the EEA. We assure you that standard contractual clauses approved by the European Commission will be entered into with the companies of our Omnicom group and with entities processing personal data based outside the EEA (in the United States and other countries)

If you want to receive more information about transfers of data outside the EEA and details of applied safeguards, please contact us.

What are your rights?

You are entitled to request:

• access to your personal data, the receipt of a confirmation whether your personal data are used, the receipt of their copy and the receipt of information i.a. with respect to: the purposes of use, the categories of personal data, the categories of recipients to which personal data have been or will be disclosed, the planned period of storage of personal data, the source from which we obtained personal data
• a copy of personal data which you have provided to us and the transfer the copy to you or to another indicated entity in a commonly used and readable computer format, provided that we use your data on the basis of a consent or for the needs of performing a contract
• the rectification of your personal data if they are incomplete or incorrect
• the erasure of all or some of your personal data if:
  • you withdrew your consent, and we are not entitled to use your data based on another legal ground
  • Your personal data are no longer necessary for the purposes for which they were collected or used
  • you have submitted an objection which we have acknowledged as justified
  • Your personal data are used unlawfully
• the restriction of the use of your personal data, i.e. to request that we no longer use these data; however, this does not concern the storage of your personal data in cases where:
  • you dispute the correctness of your personal data — then we limit their use to the period necessary for us to verify the correctness of your data
  • you dispute the lawfulness of our use of personal data
  • we do not need these data any more, but you need them to establish, pursue or defend your claims
  • you have objected against the use of your data — until such time as we take the decision concerning the validity of the objection.

You are also entitled to:

• raise an objection, for reasons related to your individual situation, to the processing of your personal data on the basis of our legitimate interests, including to the profiling on this basis. Upon receiving such an objection, we will consider whether — in view of your individual situation — the protection of your interests, rights and freedoms prevails over the interests which we pursue by using your personal data. Should your objection prove justified, and should there be no other legal basis for processing, we will delete the data to the use of which you objected
• raise an objection to the processing of your personal data for direct marketing purposes of Molecular, including the profiling. After the objection has been raised, your data shall not be used any more for the purposes of direct marketing
• withdraw the consent granted for the use of personal data at any time. The withdrawal of the consent shall not affect the lawfulness of the use of personal data on the basis of the consent given prior to its withdrawal
• submit a complaint to the President of the Personal Data Protection Office, should you establish that we process data incorrectly

If you have any questions concerning this Privacy Policy or if you wish to exercise your rights, please contact us. You will find our contact data below, in the section How to contact us?

Links to other websites

For your convenience and for informational purposes, we may place links to other websites on our Website. Linked websites typically have their own privacy policies or notices. We strongly suggest you review them if you visit any linked websites. We are not responsible for the content of any websites, the websites themselves or for the privacy practices of the entities maintaining those websites.

Cookies

The information collected by us through cookies include: the IP address, browser properties, device properties, the operating system, the language preferences, the redirecting URL address, information on the activity on our Website and the dates and times of visits on the Website. A “cookie” is a text file that websites send to a visitor’s computer or other Internet-connected device to uniquely identify the visitor’s browser or to store information or settings in the browser.

Cookies typically include the name of the website of their origin, their storage time on the terminal device and a special number. We use cookies that vary both in terms of their life-cycle, as well as the internet domain from which they originate.

In terms of their life-cycle, cookies are divided into:

• session cookies – deleted upon exiting the internet browser,
• fixed – deleted upon the lapse of a predetermined time, regardless of exiting the internet browser

In terms of the internet domain of their origin, we divide cookies into:

• own cookies – set by the internet servers of our Website,
• third-party cookies – set by internet servers of websites other than our Website.

We use cookies for the following purposes:

Optimization of the use of the Website (necessary / essential cookies)

We use our own cookies for the convenience of our Website users, including in order to limit the number of issued notifications (on updated Policy, on the use of cookies). We use cookies to verify the safety of the IT system. Cookies that are necessary to use the website are automatically installed on the user's device. Their use is necessary to provide a telecommunications service (data transmission to display content) - the user cannot opt out of these cookies if he wants to use the Website.

The statistics on view of pages and subpages of websites (analytical cookies)

We use third-party cookies (Google Analytics) to count the number of visits on the Website, their duration and to define which Website functionalities or which parts of the Website were most frequently used or visited. You consent to the use of analytical cookies by selecting the appropriate option on the Cookie Banner. You can withdraw your consent at any time by changing the previously selected settings on the Cookie Banner available on each page in the lower left corner of the screen

Privacy Policy updates

This Privacy Policy may be periodically updated. Any important changes to our Privacy Policy will be published on our Website, and the date of the last update will be indicated in the upper part of this document.

How to contact us?

If you have any questions concerning this Privacy Policy or if you wish to exercise your rights, please contact the Data Protection Officer via e-mail:

daneosobowe@molecularww.com

or by post, to the following address:

Molecular Worldwide sp. z o.o., ul. Wybrzeże Gdyńskie 6C, 01-531 Warszawa

September 2023

GENERAL PROVISIONS

The following Terms and Conditions (“T&C”) determine the rules governing the electronic provision of services during the use of the molecularww.com website (“Website”).

Molecular Worldwide Sp. z o.o. with its registered office in Warsaw, at ul. Wybrzeże Gdyńskie 6c (01-531 Warszawa), entered into the Register of Entrepreneurs kept by the District Court for the capital city of Warsaw in Warsaw, 12th Commercial Division of the National Court Register (KRS), under KRS No 0000125186, holding a tax identification number (NIP) 526-02-15-071 and REGON number 010599822 is the administrator of the Website (“Administrator”).

The use of the Website shall take place in accordance with the provisions of law and the T&C. Users may not publish unlawful content on the Website. It is prohibited to perform actions that violate law or the T&C, including actions that could destabilise the operation of the Website, could impede the access to it or would constitute a violation of the rights of the Administrator or of third parties.

Materials available on the Website are subject to legal protection, and the Administrator or other entities possess intellectual rights to these materials. Unless mandatory provisions of law provide otherwise, the use of the materials available on the Website without the prior consent of the entitled persons shall be prohibited.

The Administrator shall make every effort to ensure that the use of the Website is completely safe for the users. However, the Administrator informs that the use of the services provided by electronic means may involve risks, i.a. in view of the possibility of unauthorised control being taken over websites, which could in turn disrupt their operation.

USE OF THE WEBSITE

The Website cannot be used without an internet browser (Firefox, Chrome, Edge, Opera, Safari in their last updated version) and a computer or another device with access to the internet.

The Website offers the service of access to its contents, including materials, texts and multimedia content and option of subscribing to the Administrator's newsletter.

The access to the Website and the service provided via the Website is free of charge.

The agreement on the electronic provision of services is concluded upon the user’s commencement of the use of the Website.

The Administrator informs that, in view of the immediate commencement of the provision of the service of access to the Website upon the consent of the user, the user who is a consumer shall not be entitled to withdraw from the agreement on the provision of such a service under Article 38(13) of the Act of 30 May 2014 on consumer rights. However, the user may at any time discontinue the use of the service provided within the framework of the Website, and the agreement on the electronic provision of services with respect to the access to the Website shall be terminated without it being necessary for the parties to submit any additional declarations, once the user leaves the Website.

More details with respect to the protection of personal data of the Website users, including the scope and purposes of the processing of these data are described in the Privacy Policy of the Website [a link to the Policy].

The Website uses “cookies”. The Privacy Policy of the Website [a link to the Policy] presents details about their use.

COMPLAINTS

Any questions or complaints concerning the operation of the Website may be submitted to the Administrator via e-mail at info@molecularww.com or by post at the address of the Administrator’s registered office.

The Administrator shall examine the complaint within 14 days of the date of its receipt. The response to the complaint shall be sent to the address provided by the user.

For an extrajudicial resolution of disputes, users who are consumers are entitled to use the EU ODR platform: https://ec.europa.eu/consumers/odr

FINAL PROVISIONS

The operation of the Website may be interrupted, e.g. due to maintenance, preventing the users from using the Website. The Administrator will inform users, to the extent possible, of technical interruptions and their duration by way of available means, e.g. by publishing messages.

The use of the Website is subject to the laws of Poland, unless the applicable laws provide otherwise.

The T&C are available on the Website.

For important reasons, the T&C may be subject to changes, especially in the event of introducing new Website functionalities. Changes in the T&C shall not affect rights acquired by users. The Administrator shall publish the new content of the T&C on the Website.